Exhibit at the AIR Forum in 2019!

The 2019 AIR Forum in Denver, Colorado is your opportunity to meet over 1,800 higher education professionals from around the world looking for the latest advancements in technology, techniques, and services that support institutional research. AIR Forum Sponsors receive high visibility and exposure through the AIR website, Exhibit Hall, and a wide range of printed materials and signage. Sponsorships are limited and available on a first-come, first-served basis.

Sponsorship Details

Diamond Sponsors receive:

20’ x 20’ Island Booth

The Island booth will be placed in a prime location of the Exhibit Hall.

5 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference

Sponsored Speaker Session

Speaker Sessions (45 minutes, one to three presenters)

Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions.

Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.

Technology Demonstration or Ask an Expert Session (New this year)

Offer an enhanced method to market products and services in the Exhibit Hall. Conduct live interactive demonstrations to present a product, show how it works, and how it can benefit attendees. Product demonstration sessions will be set up in theater-style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, and Screen. Internet access is not provided, and presenters must bring a laptop.  

Forum Attendee List

Both the early registration and final attendee list; includes physical mailing addresses. Diamond and Platinum Sponsors will receive a list of email addresses for Forum attendees that have opted in to receive marketing information from our sponsors.

Program Book Advertisement

½ page company advertisement prominently displayed in the program book provided to each Forum attendee.


Additional Options

Conference Bag, Lanyards or Water Bottle

For an additional cost, company logo or name can be prominently displayed on  

  • Name badge lanyards $4,000 
  •  Attendee water bottles $3,000 
  •  Conference bag $2,000  

These items will be provided to each Forum attendee. (Three available; Diamond Sponsors have first right of refusal).  

Lead Retrieval ($175)

Available through the conference app Get unlimited scanning, quick lead qualification, and the ability to measure your booth staff’s performance—all with the device you already own and the mobile app you’ve already downloaded for the event.

Platinum Sponsors receive:

10’ x 20’ Booth

Platinum sponsors have first choice in booth selection and can pick any two adjoining booths.

4 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Sponsored Speaker Session (45 minutes, one to three presenters)

Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions.

Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.

Technology Demonstration or Ask an Expert session (New this year)

Offer an enhanced method to market products and services in the Exhibit Hall. Conduct live interactive demonstrations to present a product, show how it works, and how it can benefit attendees. Product demonstration sessions will be set up in theater-style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, and Screen. Internet access is not provided, and presenters must bring a laptop.  

Forum Attendee List

Both the early registration and final attendee list; includes physical mailing addresses. Diamond and Platinum Sponsors will receive a list of email addresses for Forum attendees that have opted in to receive marketing information from our sponsors.

Program Book Advertisement

Half page company advertisement prominently displayed in the program book provided to each Forum attendee.


Additional Options

Conference Bag, Lanyards or Water Bottle

For an additional cost, company logo or name can be prominently displayed on  

  • Name badge lanyards $4,000 
  •  Attendee water bottles $3,000 
  •  Conference bag $2,000  

These items will be provided to each Forum attendee. (Three available; Diamond Sponsors have first right of refusal).  

Lead Retrieval ($175)

Available through the conference app. Get unlimited scanning, quick lead qualification, and the ability to measure your booth staff’s performance—all with the device you already own and the mobile app you’ve already downloaded for the event.

Gold Sponsors receive:

10’ x 10’ Booth

Gold sponsors have 2nd choice in booth selection and can pick any available booth.

3 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Choice of either a Speaker Session or Tech Demo/Ask an Expert

Speaker Sessions (45 minutes, one to three presenters)

Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions. Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.

Technology Demonstration or Ask an Expert session (New this year)

Offer an enhanced method to market products and services in the Exhibit Hall. Conduct live interactive demonstrations to present a product, show how it works, and how it can benefit attendees. Product demonstration sessions will be set up in theater-style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, and Screen. Internet access is not provided, and presenters must bring a laptop.  

Forum Attendee Mailing List

Both the early registration and final attendee mailing list; includes physical mailing addresses.


Additional Options

Meeting Space ($500)

Reserved meeting space for private meetings, catered lunches, or receptions - $500 limited space available

Lead Retrieval ($175)

Available through the conference app Get unlimited scanning, quick lead qualification, and the ability to measure your booth staff’s performance—all with the device you already own and the mobile app you’ve already downloaded for the event.

Conference Bag, Lanyards or Water Bottle

For an additional cost, company logo or name can be prominently displayed on  

  •  Name badge lanyards ($4,000) 
  •  Attendee water bottles ($3,000)
  •  Conference bag ($2,000) 

These items will be provided to each Forum attendee. (Three available; Diamond Sponsors have first right of refusal).

Additional 10x10 Booth ($1500)

Green Initiative Digital Marketing ($500)

  • (1) 100-word paragraph in a promotional email to Forum attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Silver Sponsors receive:

10’ x 10’ Booth

Silver sponsors have 3rd choice in booth selection and can pick any available booth.

2 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Forum Attendee List

Both the early registration and final attendee mailing list; includes physical mailing addresses.


Additional Options

Lead Retrieval ($175)

Available through the conference app. Get unlimited scanning, quick lead qualification, and the ability to measure your booth staff’s performance—all with the device you already own and the mobile app you’ve already downloaded for the event.

Meeting Space ($500)

Reserved meeting space for private meetings, catered lunches, or receptions - $500 limited space available.

Green Initiative Digital Marketing ($600)

  • (1) 100-word paragraph in a promotional email to Forum attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Non-Exhibiting Sponsors receive:

Recognition in the Forum Program Book

Company name, logo and description will be in the program book provided to each Forum attendee.

Recognition on the Forum Website

Company name and logo will appear on the 2019 Forum website and will be linked to company's website.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Recognition on the Forum Signage

Company logo will be displayed on signage at the Forum.

Program Book Advertisement

Quarter page company advertisement in the program book provided to each Forum attendee.

Non-exhibiting sponsors may not hold private functions or meetings at the event.

New this Year

  • Streamlined sponsorship levels
  • Tuesday Move-in times/Welcome Reception
  • Updated Exhibit Hall hours
  • Ask an Expert/Sponsor Demos/Speed Sessions
  • 25% Discount for Non-Profit (Silver level only)

Ready for more details?

Sponsor Prospectus [pdf]


Sponsor Liaison:

Kyndra Freeman
Senior Meeting Planner

kfreeman@airweb.org

850-692-8111