Exhibit at the AIR Forum in 2018!

The 2018 AIR Forum in Orlando, Florida is your opportunity to meet over 2,000 higher education professionals from around the world looking for the latest advancements in technology, techniques, and services that support institutional research. AIR Forum Sponsors receive high visibility and exposure through the AIR website, Exhibit Hall, and a wide range of printed materials and signage. Sponsorships are limited and available on a first-come, first-served basis.

The Diamond Sponsor receives:

20’ x 20’ Island Booth

The Island booth will be placed in a prime location of the Exhibit Hall, typically near the entrance.

5 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions.

Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.
  • Additional Digital Marketing package options available to purchase from Millennium Technologies Group at the Rosen Shingle Creek. Information can be found in the Exhibitor Kit.

Sponsored Speaker Session or Discussion Group

  • Speaker Sessions (45 minutes, one-to-three presenters)
    Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions. Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.
  • Discussion Groups (45 minutes, one-to-three co-leaders)
    Highly interactive small group discussions focused on a current topic or issue in the field. Three to five questions must be submitted to provide structure for the discussion. Room Setup and Technology: Each Discussion Group will be scheduled at a pre-assigned round table in a large meeting room along with other Discussion Groups. Audio/visual support and Internet access is not provided. A flip chart and markers may be requested.

Forum Attendee List

Both the early registration and final attendee list. Includes names, job titles, and institutions only.

Forum Attendee Email List (New this year)

Diamond and Platinum Sponsors will receive a list of email addresses for Forum attendees who have opted in to receive marketing information from our sponsors.

Meeting Space

Reserved meeting space for private meetings, catered lunch, or receptions. Meetings will be scheduled in February 2018. Limited slots available. Hospitality suites also available (additional cost applies).

Program Book Advertisement

Full page company advertisement prominently displayed on the back cover of the program book provided to each Forum attendee.


Additional Options

Lanyard or Conference Bag ($1,500)

For an additional $1,500, company logo or name prominently displayed on name badge lanyards or conference bag provided to each Forum attendee. (Two available; Diamond Sponsor has first right of refusal).

Platinum Sponsors receive:

10’ x 20’ Booth

Platinum sponsors have first choice in booth selection and can pick any two adjoining booths.

4 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.
  • Additional Digital Marketing package options available to purchase from Millennium Technologies Group at the Rosen Shingle Creek. Information can be found in the Exhibitor Kit.

Sponsored Speaker Session or Discussion Group

  • Speaker Sessions (45 minutes, one-to-three presenters)
    Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions. Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.
  • Discussion Groups (45 minutes, one-to-three co-leaders)
    Highly interactive small group discussions focused on a current topic or issue in the field. Three to five questions must be submitted to provide structure for the discussion. Room Setup and Technology: Each Discussion Group will be scheduled at a pre-assigned round table in a large meeting room along with other Discussion Groups. Audio/visual support and Internet access is not provided. A flip chart and markers may be requested.

Forum Attendee List

Both the early registration and final attendee list. Includes names, job titles, and institutions only.

Forum Attendee Email List (New this year)

Diamond and Platinum Sponsors will receive a list of email addresses for Forum attendees that have opted in to receive marketing information from our sponsors.

Program Book Advertisement

Half page company advertisement prominently displayed on the inside cover of the program book provided to each Forum attendee.

Meeting Space

Reserved meeting space for private meetings, catered lunches, or receptions. Hospitality suites also available at an additional cost. Available during designated times only. Meetings will be scheduled in February 2018. Limited slots available.


Additional Options

Lanyard or Conference Bag ($2,000)

For an additional $2,000 company logo or name prominently displayed on name badge lanyards or conference bag provided to each Forum attendee. (Two available; Diamond Sponsor has first right of refusal).

Gold Sponsors receive:

10’ x 10’ Booth

Gold sponsors have 2nd choice in booth selection and can pick any available booth.

3 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Sponsored Speaker Session or Discussion Group

  • Speaker Sessions (45 minutes, one-to-three presenters)
    Share innovative applications, research, practices, and professional work products in IR, assessment, planning, and other data-centered functions. Room Setup and Technology: Speaker Sessions will be set up in theater style seating with standard audio/visual including: Materials Table, Podium, Microphone, Projector, Screen, and VGA projection cable. Internet access and presentation computers are not provided.
  • Discussion Groups (45 minutes, one-to-three co-leaders)
    Highly interactive small group discussions focused on a current topic or issue in the field. Three to five questions must be submitted to provide structure for the discussion. Room Setup and Technology: Each Discussion Group will be scheduled at a pre-assigned round table in a large meeting room along with other Discussion Groups. Audio/visual support and Internet access is not provided. A flip chart and markers may be requested.

Forum Attendee Mailing List

Both the early registration and final attendee mailing list. Includes physical mailing addresses only; email addresses not provided or available.


Additional Options

Meeting Space ($500)

Reserved meeting space for private meetings, catered lunches, or receptions - $500 Hospitality suites also available (additional cost applies). Available during designated times only. Meetings will be scheduled in February 2018. Limited slots available.

Lanyard or Conference Bag ($2,500)

For an additional $2,500, company logo or name prominently displayed on name badge lanyards or conference bag provided to each Forum attendee. (Two available; Diamond Sponsor has first right of refusal).

Green Initiative Digital Marketing ($500)

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Silver Sponsors receive:

10’ x 10’ Booth

Silver sponsors have 3rd choice in booth selection and can pick any available booth.

3 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Sponsored Discussion Group

Discussion Groups (45 minutes, one to three co-leaders) Highly interactive small group discussions focused on a current topic or issue in the field. Three to five questions must be submitted to provide structure for the discussion. Room Setup and Technology: Each Discussion Group will be scheduled at a pre-assigned round table in a large meeting room along with other Discussion Groups. Audio/visual support and Internet access is not provided. A flip chart and markers may be requested.

Forum Attendee List

Both the early registration and final attendee list. Includes names, job titles, and institutions only; email addresses not provided or available.


Additional Options

Meeting Space ($600)

Reserved meeting space for private meetings, catered lunches, or receptions - $600 Hospitality suites also available (additional cost applies). Available during designated times only. Meetings will be scheduled in February 2018. Limited slots available.

Green Initiative Digital Marketing ($600)

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Bronze Sponsors receive:

10’ x 10’ Booth

Bronze sponsors have 4th choice in booth selection and can pick any available booth.

2 Sponsor Representative Registrations

A sponsor representative registration is equivalent to a Forum attendee registration. Sponsor representatives may attend all meal functions, general sessions, and concurrent sessions. Additional representatives are $375 per person. Only 5 additional representative registrations can be purchased at the discounted rate, all others should be processed as a Forum registrant.

Forum Attendee List

Both the early registration and final attendee list. Includes names, job titles, and institutions only; email addresses not provided or available.


Additional Options

Meeting Space ($700)

Reserved meeting space for private meetings, catered lunches, or receptions - $700 Hospitality suites also available (additional cost applies). Available during designated times only. Meetings will be scheduled in February 2018. Limited slots available.

Green Initiative Digital Marketing ($700)

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Non-Exhibiting Sponsors receive:

Recognition in the Forum Program Book

Company name, logo and description will be in the program book provided to each Forum attendee.

Recognition on the Forum Website

Company name and logo will appear on the 2018 Forum website and will be linked to company's website.

Green Initiative Digital Marketing

  • (1) 100-word paragraph in a promotional email to Forum Attendees on behalf of sponsors. No more than (5) sponsors will be included per email.
  • Digital marketing collateral available for download on the sponsor listing page of the Forum website.
  • Web analytics report for the above items available upon request after the conference.

Recognition on the Forum Signage

Company logo will be displayed on signage at the Forum.

Program Book Advertisement

Quarter page company advertisement in the program book provided to each Forum attendee.


Non-exhibiting sponsors may not hold private functions or meetings at the event.

Ready for more details?

Sponsor Prospectus [pdf]


Sponsor Liaison:

Kyndra Freeman
Senior Meeting Planner

kfreeman@airweb.org

850-692-8111