1stTime @ Forum

This page was created to help guide you through your first time at the AIR Forum, answer frequently asked questions, and provide resources for a successful conference experience. To get started, it might help you to know that you’re not alone. Each year, typically one-third of AIR Forum attendees are first-timers. So, you’re in good company.

A: First, register for the Forum (registration opens early February). Membership is not required (either current or future) for Forum attendance, however, members do receive a significant discount on the Forum registration fee. Joining AIR if you are not already a member will save you money during the registration process.

In addition to registering for the 2018 Forum, you will have the opportunity to add to your conference experience by signing up for Pre-conference Workshops and other events. After making your selections and confirming your name badge information, you will be ready to check out. You may return to add workshops and other options at any time.

A: Official AIR Forum activities begin on Tuesday afternoon and continue until Friday at Noon. Additionally, Pre-conference workshops* offered Monday and Tuesday provide extra educational and networking opportunities that offer even greater value for your professional development dollars.

Monday 5/28 (Memorial Day)
  • Pre-conference Workshops* - All Day
  • Pre-conference Workshops * - All Day
  • Forum Opening Day Focused Sessions - PM
  • Dinner Groups - PM
Wednesday 5/30
  • @First Forum: Newcomers to Forum Breakfast Gathering- AM
  • Keynote - AM
  • Concurrent Sessions - All Day
  • Exhibit Hall Open
  • Welcome Reception with Board of Directors – PM
Thursday 5/31
  • Concurrent Sessions - All Day
  • Exhibit Hall Open
  • Dinner Groups - PM
Friday 6/1

* Not included in regular registration fee; additional fees required.

A: AIR invites you to attend the AIR Forum, our annual conference, in the collegial spirit of learning, sharing, and networking with open-mindedness and respect.Attendees must behave responsibly at all events. Threatening physical or verbal actions; disorderly or disruptive conduct; and harassment, sexual or otherwise, will not be tolerated. Such behavior may result in removal from the meeting, denial of access to meeting facilities, and other penalties. Conference fees will not be refunded if one is removed from the conference as a result of violation of this code.

Learn More

A: Business casual is the usual dress for the Forum. Weather should be warm in Orlando in May, but be sure to pack a jacket or light sweater since meeting rooms can be chilly.

A: Please contact us at forum@airweb.org or by phone: 850-391-6345.

A: Yes. Be sure to take advantage of the 1st Time at Forum Gathering where you can meet other newcomers and hear from volunteer leaders who will share tips about how to make the most of the many learning and networking opportunities at the 2018 Forum. May 29, 2018 – 4:45 pm – 5:30 pm – Level 1 Butler Ballroom.

A: Pre-conference Workshops are interactive half-day (3 1/2-hour) and full-day (7-hour) sessions offered on Monday, May 28 and Tuesday, May 29.

Workshops are designed to engage participants in learning about practical tools and techniques, research, or statistics. Most workshops include a mixture of lecture style teaching, along with individual/group exercises, demonstrations, and discussions. Extending the beginning of your trip by a day or two will increase the return on your travel investment and provide you with outstanding additional educational opportunities. Learn more about workshops.

Each workshop has limited seats and an additional fee applies. You may register for as many workshops as your schedule allows.

A: All registered attendees will receive access to an online scheduling tool that contains information about the more than 300 Forum educational presentations, posters, and discussion groups, plus workshops, and networking events. The web-based program will help you build your Forum schedule with user-friendly tools to search for specific sessions, sign up to facilitate a session, and even download presentation materials as they become available.

To navigate through the many session options, search by day, session type, and topic areas. After you have completed the process, simply access the completed schedule on a laptop or tablet, mobile device, or print it out. Schedules can be changed at any time, and notes can be added for each session.

The 2018 scheduling site opens in April and the mobile apps will be available for download in May.

A: Access to session materials and scholarly papers will be available to 2018 Forum attendees through the online scheduling tool until June 30, 2018. On July 1, 2018, this becomes a member only benefit and can only be accessed by 2018-2019 members*.

The 2018 Forum Digital Pass (available to 2018-2019 AIR members* only) offers on-demand access to the highest-rated, highest-attended sessions via online streaming. Sessions include selected Impact Sessions, both keynotes, and many additional concurrent and featured sessions to be announced in May.

*You can choose to order 2018-2019 membership during Forum registration for only $140.

A: All 2018 AIR Forum meetings and events will take place at the host hotel, the Rosen Shingle Creek, Orlando, Florida. For information about airport and ground transportation, visit the Travel & Hotel page.

A: See the Travel & Hotel page for more information and a link to our online reservation system.

A: Yes. The special conference room rate is available for three days before and after the conference. So, come early and stay late and enjoy all that Orlando has to offer.

A: Breakfast on Wednesday and brunch on Friday are included in your conference fees. A complimentary welcome reception, coffee break, and dessert break are also scheduled during the Exhibit Hall hours.

A: The Forum schedule now includes dedicated lunch breaks daily. A variety of outlets are available in the Rosen Shingle Creek, and many additional restaurants are located within a short distance of the hotel.

A: The Rosen Shingle Creek is located within a short distance of several restaurants, popular attractions, and local businesses. Rosen Shingle Creek will provide AIR attendees free motor coach service to and from Pointe Orlando on International Drive on the evenings of May 29-31 from 5:00 PM-12:00 AM.

Be sure to take advantage of the 1st Time at Forum Gathering (May 29, 2018 – 4:45 pm – 5:30 pm – Level 1 Butler Ballroom) where you can meet other newcomers and hear from volunteer leaders who will share tips about how to make the most of the many learning and networking opportunities at the 2018 Forum.

Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 5:30 p.m. Tuesday, May 29. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their 6 PM meetings on either Wednesday, May 30 or Thursday, May 31. Dinner groups are included in the online scheduling tool and can be added to your online schedule.

The AIR networking hub and Exhibit Hall also provides ample opportunity to meet and mingle with colleagues during the welcome reception, coffee and dessert breaks, and lunch hour. Poster sessions are also located here. And don’t forget to visit our sponsor booths and learn about the latest tools and services for IR and related fields.

The AIR networking game also offers opportunities to connect with our sponsors and enjoy activities in the Exhibit Hall and other conference events, while earning points for prizes and awards. See your name on the leaderboard in the Exhibit Hall lounge! More information about the AIR networking game will be available in May.

Need More Help?

Send an email to the Forum team at forum@airweb.org or call us at 850-391-6345.