Frequently Asked Questions


A: Forum registration includes access for one 2017-2018* AIR member to attend any of the events included at the Forum (e.g., concurrent sessions, Exhibit Hall and keynote/plenary presentations, closing brunch, receptions, etc.). It does not include access to Pre-Conference workshops, hotel stays, or meal functions not specified in the general schedule of events as part of the overall program. *Attending the Forum is a membership benefit for 2017-2018 AIR members. *Purchasing a 2017-2018 membership is the first step of the registration process.

A: At this time, only full conference registrations are offered, and you must also purchase a 2017-2018 membership to attend. Day passes will be available on site for locals and/or guests of attendees at $250 per day. Purchase day passes at the registration desk during General Registration Hours:

  • Monday, May 29 7:00 a.m. – 5:00 p.m.
  • Tuesday, May 30 7:00 a.m. – 6:00 p.m.
  • Wednesday, May 31 7:00 a.m. – 4:30 p.m.
  • Thursday, June 1 7:00 a.m. – 5:00 p.m.
  • Friday, June 2 7:00 a.m. – 10:00 a.m.

A: Pre-Conference Workshops are intensive, skill building half-day and full-day sessions offered Monday, May 29 and Tuesday, May 30. Seats are limited and an additional fee is required. You may add workshops only if you have purchased a full Forum registration.

Workshops are designed to engage participants in learning about practical tools and techniques, research, or statistics. Most workshops include a mixture of lecture-style teaching along with individual/group exercises, demonstrations, and discussions. Extending your trip by a day or two will increase the return on your travel investment and provide you with outstanding additional educational opportunities.

You may register for as many workshops as your schedule allows, and pay for them along with (or separately from) your regular Forum registration.

A: If you would like to add workshops, you may add them at any time by signing in to the online registration system, selecting the workshops you wish to add, and proceeding through the online payment process.

If you would like to switch a selected workshop with another workshop, please contact finance@airweb.org. There is a $25 administration fee to change your workshop selection.

Workshop cancellations must be submitted by Friday, April 28, 2017. Cancellations received after the deadline will not be eligible for refund or forgiveness of amount due. Approved refunds will be processed four to six weeks after the conference. All cancellations must be submitted to finance@airweb.org.

A: Due to the large volume of requests AIR receives, we regret that we are unable to establish waiting lists for filled workshops. For the most up-to-date information check the Workshops page. Workshop statuses are updated on the Workshops page and in the registration system as workshops are filled or seats become available. If you are interested in attending a sold-out workshop, check the page often for updates.

A: The Forum Digital Pass offers on-demand access to the highest-rated, highest-attended sessions via online streaming (free with your conference registration). Sessions include selected Impact Sessions, both plenaries, the closing keynote, and 30+ concurrent and featured sessions.

Access to session materials and scholarly papers is available through the online scheduling tool.

A: For 2017, all workshops, meetings, and events associated with the Forum are located in the host hotel, the Marriott Marquis. Visit our Travel & Hotel page for information about taxis, shuttles, and other ground transportation options from the local airport. Driving directions may be accessed at the hotel web site linked from the Travel and Hotel page.

A: The Marriott Marquis offers premium valet services at a daily rate of $47. In addition to the hotel’s valet, there are also several nearby parking facilities (fees apply). Due to the large number of parking lots/garages available, we recommend using an online service such as Spothero or Parkwhiz to locate and reserve nearby parking.

A: The Marriott Marquis is located within walking distance of several restaurants, shopping areas, and local businesses. Attendees can also enjoy quick and easy transportation throughout downtown via the DC Circulator. The DC Circulator provides public transportation to the District’s main attractions and most lively neighborhoods for business, culture, and entertainment at a cost of only $1. With a fleet of 67 buses, the Circulator services each of its 136 stops every 10 minutes, providing simple, fast, and affordable transit to residents, commuters, and visitors around the nation’s capital. Other transportation options include the nearby DC Metro access at Gallery Place / Chinatown (Red Line) 0.5 miles southeast of the Marriott Marquis or Mount Vernon Square 7th Street / Convention Center (Green & Yellow Lines) 0.1 miles east of the Marriot Marquis.

A: No. Due to the close proximity of the additional hotels and the DC parking and bus regulations, no transportation is offered. Both the Renaissance and Cambria suites are just a short walk from the Marriott Marquis. If you have mobility concerns, we recommend you book your room early in order to reserve a room at the host hotel.

One official meal function is included in your registration fee: the closing brunch on Friday. A welcome reception, networking reception, and dessert break are also scheduled and light snacks are provided during these functions. A coffee break is offered Wednesday and Thursday morning in the Exhibit Hall.

A: Yes. Charging stations will be available in the Exhibit Hall. However, please note that most sessions are set in theater style seating. This means you may not have a surface to place your laptop on during a session.

Yes! Complimentary Wi-Fi will be made available throughout the Forum at the Marriott Marquis. You'll receive the password onsite.

A: Business casual is the usual dress for the Forum. Weather should be warm in Washington DC in May, but be sure to pack a jacket or light sweater since meeting rooms can be chilly.

A: If you are a newcomer, be sure to attend the 1st Time at Forum Gathering on Tuesday 4:35 p.m. – 5:30 p.m., following the Impact Sessions. Seasoned members will be available to share ideas for how to get the most out of your first Forum experience.

New this year, a Welcome Reception on Tuesday 5:30 p.m. – 6:30 p.m. will provide an opportunity to connect with colleagues and meet new friends while enjoying light refreshments and conversation.

The Exhibit Hall, AIR’s networking hub, provides ample opportunity to meet and mingle with colleagues on Wednesday and Thursday during Exhibit Hall hours. Activities in the Exhibit Hall include a networking reception on Wednesday afternoon, coffee and dessert breaks, and lunch hour. You can purchase lunch items from cash carts in the Exhibit Hall and enjoy them at tables located throughout the room. Poster sessions are also located here. While you are networking, remember to visit our sponsor booths and learn about the latest tools and services for IR and related fields and gain new partners for success.

The AIR networking game also offers opportunities to connect with our sponsors and enjoy activities in the Exhibit Hall and other conference events while earning points for prizes and awards. See your name on the leaderboard in the Exhibit Hall lounge! More information about the AIR networking game will be available in May.

A: Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 7 p.m. on Tuesday, May 30 and Wednesday, May 31. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their meetings at 6 p.m. on either Wednesday, or Thursday. Dinner groups can be added to your online schedule via the online scheduling tool or mobile app. Dinner groups meet up at the Marriott Marquis (Mezzanine Foyer) and go together to pre-arranged locations. Dinner groups are optional, and attendees pay for their own meals at the restaurant.

A: All registered attendees will receive access to an online scheduling tool that contains information about all the 300+ Forum educational presentations, posters, and discussion groups, plus workshops, and networking events. The web-based program will help you build your Forum schedule with user-friendly tools to search for specific sessions, sign-up to facilitate a session, and even download presentation materials as they become available.

To navigate through the many session options, search by day, session type, and topic areas. After you have completed the process, simply access the completed schedule on a laptop or tablet, via the mobile app, or print it out. Schedules can be changed at any time, and notes can be added for each session. The 2017 online scheduling site opens in April and the mobile app will be available for download in May. A list of 2017 sessions is available now at http://forum.airweb.org/2017/Pages/2017sessions.

A: Welcome! We are excited to have you attend the AIR Forum. Since one-third of AIR Forum attendees are first-timers, you will not be alone. We have created a guide for first-timers: First Time Attendees that should address most of the questions you will have. If you need more assistance, feel free to send us an email at forum@airweb.org or call us at 850-391-6345.

A: Several new networking and learning opportunities will be offered at Forum this year. Learn more on our New This Year page.

A: Yes. Please visit the Forum registration desk to inquire about these options.

A: Many exciting events and opportunities will take place in the Exhibit Hall, the AIR Forum networking hub and product resource center. Visiting the Exhibit Hall is considered an essential part of the Forum experience. The Exhibit Hall is located in the Marquis Ballroom on Wednesday and Thursday. Visit sponsor booths and discover innovative products and services useful for the IR professional, and:

  • Learn by attending compelling poster sessions
  • Refresh yourself by enjoying a coffee break
  • Enjoy the scheduled networking reception and dessert break
  • Recharge your devices at the charging stations
  • Create lasting memories at the photo booth or caricature artist
  • Connect with colleagues during the lunch hour - grab and go (cash sales) lunch options and table seating available both days
  • Participate in our networking challenge by visiting exhibitors and become eligible for prizes and rewards
Learn more about the products and services that will be showcased in the Exhibit Hall, by visiting our Sponsor Showcase page.

A: Monuments and memorials, eclectic neighborhoods, true local flavor – Washington, DC is a place unlike any other. It’s your home away from home with free museums and America’s front yard. Plan your trip to the nation’s capital by checking out all the things to do, places to eat, and places to shop by visiting the DC official travel site: Visit DC.


Need More Help?

Send an e-mail to the Forum team at forum@airweb.org
or call us at 850-391-6345.

Photo courtesy of washington.org