Frequently Asked Questions


A: Forum registration includes access for one 2016-2017* AIR member to attend any of the events included at the Forum (e.g., concurrent sessions, exhibit hall and keynote presentations breakfast and brunch, welcome reception, etc.). It does not include pre-conference workshops, hotel stays, or meal functions not specified in the general schedule of events as part of the overall program. *Attending the Forum is a membership benefit for 2016-2017 AIR members. A 2016-2017 membership is required to attend and may be purchased during the registration process.

A: No. At this time, only full conference registrations are offered. There are no discounted daily registrations.

A: Pre-Conference workshops are interactive half-day (3 1/2 hour) and full-day (7 hour) sessions offered on Monday, May 30 and Tuesday, May 31. These intensive learning workshops precede the opening of regular Forum programming which begins Tuesday afternoon.

Each workshop has limited seats and an additional fee applies. You may register for as many workshops as your schedule allows.

Most workshops include a mixture of lecture style teaching along with individual/group exercises, demonstrations, and discussions. Extending your trip by a day or two will increase the return on your travel investment and provide you with outstanding additional educational opportunities. Learn more about workshops.

A: If you would like to add workshops, you may add them at any time by logging into the online registration system and selecting the workshops you would like to add and proceeding through the online payment process.

If you would like to switch a selected workshop with another workshop, please contact finance@airweb.org. There is a $25 administration fee to change your workshop selection.

Workshop cancellations must be submitted by Friday, April 29, 2016. Cancellations received after the deadline will not be eligible for refund or forgiveness of amount due. Approved refunds will be processed four to six weeks after the conference. All cancellations must be submitted to finance@airweb.org.

A: There are no waiting lists for filled workshops. For the most up-to-date information check the workshops page. Workshop statuses are updated as workshops are filled or seats become available.

A: The Forum Digital Pass offers on demand access to the highest-rated, highest-attended sessions via the Forum Digital Pass. Sessions include both keynotes, Thursday plenaries, 30+ concurrent and featured sessions.

Access to session materials and scholarly papers is available through the online scheduling tool.

A: For 2016, all conference meetings and events are located in the host hotel, the Hyatt Regency New Orleans. Visit our Travel & Hotel page, for information about taxis, shuttles and other ground transportation options from the local airport. Driving directions may be accessed at the hotel web site linked from the Travel & Hotel page.

A: The Hyatt Regency New Orleans offers premium valet services at both short-term hourly rates and overnight rates. In addition to the hotel’s valet, there are also a number of nearby parking lots (fees apply), including the 1301 Girod Parking Garage that connects directly to the hotel. Additional information and parking rates can be found on the parking page of the hotel’s website.

A: The Hyatt Regency New Orleans is located within walking distance of several restaurants, popular attractions, and local businesses. Attendees can also enjoy quick and easy transportation to the city’s most popular attractions via the Loyola-UPT Streetcar Line, which passes approximately every 20 minutes across from the hotel. View the schedule at norta.com. Fare is $1.25 and can be paid with exact change when you board. 1-Day and 3-Day unlimited ride Jazzy Passes are also available for $3 and $9 from the transit authority.

A: Yes. Shuttles will be provided daily from the Hilton to the Hyatt Regency. A detailed schedule will be available at the Hilton.

Two meals are included in your registration fee, breakfast on Wednesday, and brunch on Friday. A welcome reception and dessert break are also scheduled during the Exhibit Hall hours and light snacks are provided during these functions. A coffee break is offered Thursday morning.

A: Yes. Charging stations will be available in the exhibit hall. However, please note that most sessions are set in Theater style seating. This means you may not have a surface to place your laptop on during a session.

Yes! Complimentary Wi-Fi will be made available throughout the Forum at the Hyatt Regency. You'll receive the password onsite.

A: Business casual is the usual dress for the Forum. Be sure to pack a jacket or light sweater since meeting rooms may be chilly

A: If you are a newcomer, be sure to attend the First Forum: Newcomers to Forum Breakfast Gathering on Wednesday morning. Seasoned members will lead table discussions with first timers and give you the lay of the land for getting the most out of your first Forum experience.

Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 6 p.m. on Tuesday, May 31 and Wednesday, June 1. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their meeting at 6 p.m. on either Wednesday, June 1 or Thursday, June 2. Dinner groups can be added to your online schedule via the online scheduling tool or mobile app. Dinner groups meet up at the Hyatt Regency and go together to pre-arranged locations. Dinner groups are optional, and attendees pay their own tabs at the restaurant.

The Exhibit Hall, AIR’s networking hub, also provides ample opportunity to meet and mingle with colleagues during the welcome reception, coffee and dessert breaks and lunch hour. Poster sessions are also located here. And don’t forget to visit our sponsor booths and learn about the latest tools and services for IR and related fields.

A: Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 6 p.m. on Tuesday, May 31 and Wednesday, June 1. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their meeting at 6 p.m. on either Wednesday, June 1 or Thursday, June 2. Dinner groups can be added to your online schedule via the online scheduling tool or mobile app. Dinner groups meet up at the Hyatt Regency and go together to pre-arranged locations. Dinner groups are optional, and attendees pay their own tabs at the restaurant.

A: All registered attendees will receive access to, an online scheduling tool that contains information about all of the more than 300 Forum educational presentations, posters, and discussion groups, plus workshops, and networking events. The web-based program will help you build your Forum schedule with user-friendly tools to search for specific sessions, sign-up to facilitate a session, and even download presentation materials as they become available.

To navigate through the many session options, search by day, session type, and topic areas. After you have completed the process, simply access the completed schedule on a laptop or tablet, via the mobile app, or print it out. Schedules can be changed at any time, and notes can be added for each session. The 2016 online scheduling site opens in April and the mobile app will be available for download in May.

A: Welcome! We are excited to have you attend the AIR Forum. Since one-third of AIR Forum attendees are first-timers, you will not be alone. We have created a guide for first-timers: First Time Attendees. If you need more assistance, feel free to send us an email at forum@airweb.org or call us at 850-385-4155 ext. 201.

A: Several new networking and learning opportunities will be offered at Forum this year. Learn more on our New This Year page.

A: Yes. Please visit the Forum registration desk to inquire about these options.

A: Many exciting events and opportunities will take place in the Exhibit Hall, the AIR networking hub. Visiting the Exhibit Hall is considered an essential part of the Forum experience. The Exhibit Hall is located in the Empire Ballroom on Wednesday and Thursday. Discover innovative products and services useful for the IR professional, and:

  • Learn by attending compelling poster sessions
  • Refresh yourself by taking a coffee break
  • Enjoy the scheduled welcome reception and dessert break
  • Recharge your devices at the charging stations
  • Create lasting memories at the photo booth or caricature artist
  • Connect with colleagues during the lunch hour. Grab and go lunch options and table seating available both days
  • Participate in our networking challenge by visiting exhibitors and be eligible for prizes and rewards

To learn more about the products and services that will be showcased in the exhibit hall, please visit our Sponsor Listing page.

A: New Orleans shopping, from the French Quarter to Magazine Street, offers an array of retail choices. Options include The Shops at Canal Place, Saks Fifth Avenue, Jax Brewery, as well as hundreds of boutiques, art galleries and antique stores throughout the city. New to the shopping scene is The Outlet Collection at Riverwalk, the first outlet shopping center in a downtown area, with stores such as Neiman Marcus Last Call, Kenneth Cole, Coach and more. Tax-free shopping offers international visitors even more reasons to experience New Orleans. For more information on Louisiana tax-free shopping, please visit http://www.louisianataxfree.com/ .

A: In addition to the variety of dining options offered within the hotel and conference center, there are more than 1,400 restaurants open in New Orleans today, a new city record! From fine dining to $7 po-boy sandwiches, the food is both unique and affordable. Visit our special conference microsite at the New Orleans CVB to see what’s nearby.

A: New Orleans is home to attractions and museums that speak to the city's unique culture as well as general attractions sure to please any visitor. Visit our special conference microsite provided by the New Orleans CVB for discounts, and more information about things to do in New Orleans.

A: There are over 1,200 taxis available on New Orleans' streets and at major hotels. Taxi rates are $3.50 plus $.30 per one-eighth mile thereafter. There is also an additional charge of $1.00 per passenger after the first passenger. RTA services are $1.25, including bus transportation and the streetcar. Thirty-three bus and streetcar lines are running daily.


Need More Help?

Send an e-mail to the Forum team at forum@airweb.org
or call us at 850-385-4155 ext. 201.