First Forum


This page was created to help guide you through your first time at the AIR Forum, answer common questions, and provide resources for a successful conference experience. To get started, it might help you to know that you’re not alone. Each year, typically one-third of AIR Forum attendees are first-timers. So, you’re in good company.

A: Attending the AIR Forum (our annual conference) is an exclusive benefit for AIR members holding a 2016-2017 membership. Not a member? No problem. An option to purchase a new membership is the first step of the registration process. Whether you are new to AIR or a continuing or returning member, the registration process will take just a few minutes to complete.

In addition to registering for the 2016 Forum, you will have the opportunity to add to your conference experience by signing up for Pre-Conference Workshops and other events. After making your selections and confirming your name badge information, you will be ready to check out. You may return to add workshops and other options at any time.

A: Official AIR Forum activities begin on Tuesday afternoon and continue until Friday at Noon. Additionally, Pre-Conference workshops* offered Monday and Tuesday provide extra educational and networking opportunities that offer even greater value for your trip.

Monday 5/30 (Memorial Day)
Tuesday 5/31 FORUM OPENING DAY
Wednesday 6/1
  • First Forum: Newcomers to Forum Breakfast Gathering
  • Keynote - A.M.
  • Concurrent Sessions - All Day
  • Exhibit Hall Open
  • Welcome Reception with Board of Directors – P.M.
  • Dinner Groups - P.M.
Thursday 6/2
Friday 6/3

* Not included in regular registration fee; additional fees required.

A: Business casual is the usual dress for the Forum. Weather should be warm in New Orleans in May, but be sure to pack a jacket or light sweater since meeting rooms can be chilly.

A: Please contact forum@airweb.org or phone 850-385-4155 ext. 201.

A: Yes. Be sure to take advantage of the First Forum: Newcomers to Forum Breakfast Gathering. Reserved tables for first-timers will allow you to meet other newcomers and hear from volunteer leaders who will share tips about how to make the most of the many learning and networking opportunities at the 2016 Forum. The Opening Keynote follows in the same location.

A: Pre-Conference workshops are interactive half-day (3 hour) and full-day (6 hour) sessions offered on Monday, May 30 and Tuesday May 31. Workshops are designed to engage participants in learning about practical tools and techniques, research, or statistics. Most workshops include a mixture of lecture style teaching, along with individual/group exercises, demonstrations, and discussions. Extending your trip by a day or two will increase the return on your travel investment and provide you with outstanding additional educational opportunities. Learn more about workshops

Each workshop has limited seats and an additional fee applies. You may register for as many workshops as your schedule allows.

A: All registered attendees will receive access to an online scheduling tool that contains information about all of the more than 300 Forum educational presentations, posters, and discussion groups, plus workshops, and networking events. The web-based program will help you build your Forum schedule with user-friendly tools to search for specific sessions, sign-up to facilitate a session, and even download presentation materials as they become available.

To navigate through the many session options, search by day, session type, and topic areas. After you have completed the process, simply access the completed schedule on a laptop or tablet, mobile device or print it out. Schedules can be changed at any time, and notes can be added for each session.

The 2016 scheduling site opens in April and the mobile apps will be available for download in May. A list of 2016 sessions is available now.

The Forum Digital Pass offers on demand access to the highest-rated, highest-attended sessions via the Forum Digital Pass. Sessions include both keynotes, Thursday plenaries, 30+ concurrent and featured sessions.

Access to session materials and scholarly papers is available through the online scheduling tool.

A: All 2016 AIR Forum meetings and events will take place at the host hotel, the Hyatt Regency New Orleans. For information about airport and ground transportation visit the Travel & Hotel page.

A: See the Travel & Hotel page for more information and a link to our online reservation system.

A: Yes. The special conference room rate is available for three days before and after the conference. So come early and stay late and enjoy all that New Orleans has to offer.

A: Yes. Motor coach services will be provided daily from the Hilton to the Hyatt Regency. A detailed schedule will be available at the Hilton.

A: Breakfast on Wednesday, and brunch on Friday are included in your conference fees. A complimentary welcome reception, coffee break, and dessert break are also scheduled during the Exhibit Hall hours.

The Forum schedule now includes dedicated lunch breaks daily. A variety of outlets are available in the Hyatt Regency, and many additional restaurants are located within a short walk of the hotel.

A: The Hyatt Regency New Orleans is located within walking distance of several restaurants, popular attractions, and local businesses. Attendees can also enjoy quick and easy transportation to the city’s most popular attractions via the Loyola-UPT Streetcar Line, which passes approximately every 20 minutes across from the hotel. To view the schedule, please click here. The fare is $1.25 and can be paid with exact change when you board. 1-Day and 3-Day unlimited ride Jazzy Passes are also available for $3 and $9. View our special New Orleans Visitors conference microsite for more information.

A: Be sure to take advantage of the First Forum: Newcomers to Forum Breakfast Gathering. Reserved tables for first-timers will allow you to meet other newcomers and hear from volunteer leaders who will share tips about how to make the most of the many learning and networking opportunities at the 2016 Forum. The Opening Keynote follows in the same location.

Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 6 p.m. on Tuesday, May 31 and Wednesday, June 1. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their meeting at 6 p.m. on either Wednesday, June 1 or Thursday, June 2. Dinner groups are included in the online scheduling tool and can be added to your online schedule. Dinner groups meet up at the Hyatt Regency and go together to pre-arranged locations. Dinner groups are optional, and attendees pay their own tabs at the restaurant.

The AIR networking hub and Exhibit Hall also provides ample opportunity to meet and mingle with colleagues during the welcome reception, coffee and dessert breaks and lunch hour. Poster sessions are also located here. And don’t forget to visit our sponsor booths and learn about the latest tools and services for IR and related fields.

Networking Sticker Bar- All First Timers will receive a special First Forum sticker on their name badge. Then, be sure to visit the networking sticker bar in the registration area to personalize your name badge with additional networking stickers to get your conversations started.

The AIR networking game (replaces AIR Bucks) also offers opportunities to connect with our sponsors and enjoy activities in the Exhibit Hall and other conference events while earning points for prizes and awards. See your name on the leaderboard in the Exhibit Hall lounge! More information about the AIR networking game will be available in May.

Dinner groups hosted by AIR members provide additional opportunities for networking and are scheduled at 6 p.m. on Tuesday, May 31 and Wednesday, June 1. Anyone can organize a dinner group, and AIR staff will help with location suggestions and reservations. Additionally, many regional and state organizations host dinner groups after their meeting at 6 p.m. on either Wednesday, June 1 or Thursday, June 2. Dinner groups can be added to your online schedule via the online scheduling tool or mobile app. Dinner groups meet up at the Hyatt Regency and go together to pre-arranged locations. Dinner groups are optional, and attendees pay their own tabs at the restaurant.

Need More Help:

Send an e-mail to the Forum team at forum@airweb.org
or call us at 850-385-4155 ext. 201.