AIR Publication & Award Opportunities

AIR Charles F. Elton Best Paper Award, AIR Professional File, IR Applications and the ERIC Collection

The AIR Charles F. Elton Best Paper Award is presented for the paper that best exemplifies the standards of excellence established by the award's namesake and that makes a significant contribution to the field of IR. The award recipient is recognized at the next Forum. The AIR Professional File and IR Applications are AIR refereed journals published for the web. The ERIC Collection is a select anthology of archival papers available on the web through ERIC.

To be considered for the Charles F. Elton Best Paper Award, e-mail your papers in MS Word or PDF format to To be considered for the Professional File, IR Applications, or ERIC Collection e-mail your submissions to and indicate any publication(s) for which you do not wish to be considered. If not specified, your paper(s) will be considered for all three publications.

Submissions will close at 11:59 p.m. EDT, Thursday, June 30, 2011. All authors will be notified of the final dispositions of their papers as soon as possible. Thank you for your interest in AIR-sponsored publishing opportunities.

Research in Higher Education (RHE) Manuscript Submission

All research papers presented at the AIR Annual Forum are eligible for possible inclusion in the Annual Forum Issue of RHE. A standard blind review process is used, and the top four to five papers will be chosen based on their contributions to higher education and institutional research literature.

To be considered, authors should submit their manuscript in electronic format through the online submission tool for the journal ( At the time of submission, please be sure to indicate that the manuscript is to be considered for the Forum Issue of RHE. Manuscripts must be submitted by June 30, 2011 to be considered for publication.

Preparing Your Presentation

Effective Presentations

The Presenter Guidelines provide helpful information on how to successfully execute a high quality session. Compiled by AIR’s Best Visual Presentation Committee

Presenter Handout Information

Many Forum attendees like to download handouts and full-length papers prior to (and after) the conference. We strongly encourage presenters to upload supplemental materials to the My Schedule tool on the Forum website. Doing so is helpful to Forum participants and contributes to AIR’s ongoing efforts to “Go Green”.

To upload handouts, login to the My Schedule tool (available in February) and click “Manage Sessions”.

Technology and Setup

Technology and equipment for session formats:

Research in Action, Panel Presentations, and Scholarly Paper Presentation formats

  • Multimedia projector
  • Projection screen
  • One podium with microphone (panels also include up to 3 table microphones)
  • Table for materials

Table Topic Discussions and Poster Presentations

  • Table for materials
  • No additional equipment is provided

Presenters are responsible for providing their own computers and any adaptors necessary to connect to the VGA projector cable provided. International visitors should bring adapters for Canadian electrical outlets (identical to those in the U.S.). The voltage in Canada is 110V (same as in the U.S.)


Internet access is only available for presenters whose request was pre-approved (details are available in the Technology Support Center).

Technology Support Center

Presenters using multimedia projectors are encouraged to visit the Technology Support Center prior to their presentation (volunteers will be available to make sure your laptop properly connects to the LCD projector and that your presentation is free of technical glitches).

Poster Presentations

Presenters must be available during the one hour question and answer period. Posters will remain on display during exhibit hall hours.

Presenters are responsible for the setup and breakdown of their poster displays. Posters that are not removed by the designated breakdown time will be taken down by AIR staff and will be available for pick up in the AIR Lounge. Posters not claimed by the close of the Forum at 2:30 p.m. on Wednesday, May 25, will be discarded.

Poster Gallery Schedule

May 22

Sunday, May 22

  • noon – 4:00 p.m. Setup
  • 6:00 p.m. – 7:00 p.m. Open Viewing
May 23

Monday, May 23

  • 8:30 a.m. – 5:00 p.m. Open Viewing
  • 4:45 p.m. - 6:00 p.m. Poster Question and Answer Period (presenters available for questions)
May 24

Tuesday, May 24

  • 9:45 a.m. – 2:00 p.m. Open Viewing
  • 2:00 p.m. – 3:00 p.m. Breakdown (NOTE: Posters not removed by 3:00 p.m. will be placed in the AIR Lounge for pick-up)

Poster Display Information

Each poster is displayed on a 4’x4’ space. Pushpins will be available to secure the posters. Use thin/lightweight poster paper or cardboard since heavy materials may be difficult to attach to the display board. Presenters are encouraged to prepare a brief handout for distribution during the scheduled poster question and answer time. AV equipment and electrical outlets are not available.

Helpful advice on designing effective visual displays is available at

Best Poster Award

The Best Visual Presentation Committee recognizes an outstanding presentation from each Poster Gallery. All posters will be considered for this award.
View the Best Poster judging criteria (PDF)