Information for Presenters
AIR Publication/Award Opportunities
AIR Charles F. Elton Best Paper Award, AIR Professional File, IR Applications and the ERIC Collection
The AIR Charles F. Elton Best Paper Award is presented for the paper that best exemplifies the standards of excellence established by the award's namesake and that makes a significant contribution to the field of IR. The award recipient is recognized at the next Forum. The AIR Professional File and IR Applications are AIR refereed journals published for the web. The ERIC Collection is a select anthology of archival papers available on the web through ERIC.
To be considered for the Charles F. Elton Best Paper Award, e-mail your papers in MS Word or PDF format to firstname.lastname@example.org. To be considered for the Professional File, IR Applications, or ERIC Collection e-mail your submissions to email@example.com and indicate for which publication(s) you do not wish to be considered. If not specified, your paper(s) will be considered for all three publications.
Submissions will close at midnight EDT, Friday, June 11, 2010. All authors will be notified of the final dispositions of their papers as soon as possible. Thank you for your interest in AIR-sponsored publishing opportunities.
Research in Higher Education (RHE) Manuscript Submission (at the Forum)
Submitted papers will be reviewed for possible inclusion in a special AIR Forum edition of RHE. Theory, methodology, and quality are considered, as well as significance of the paper as a contribution to IR literature.
To be considered, deposit three (3) good-quality copies of the complete manuscript, including one (1) camera-ready original copy and a CD containing the document (in Word format) in the designated box located at the Registration Desk, Convention Registration, no later than noon on Tuesday, June 1, 2010.
The 2010 Best Visual Presentation Committee has compiled guidelines and best practices
for presenters to help you successfully plan and execute an excellent educational
View the Guidelines for Presenters
Presenter Handout Information
Presenters will be able to login to the My Schedule feature beginning
in early May to upload and update their session handouts, or to make changes to
their speaker information/profile. You may use your AIR username and password to
access this system.
There will be two (2) sets of posters displayed at the 2010 AIR Forum. The first
set of posters will be on display from Sunday, May 30, at 2:00 p.m., to Monday,
May 31, at 11:55 a.m., with presenters available to answer questions about their
work from 4:30 p.m. – 5:30 p.m. on Sunday, May 30. The second set of posters will be
on display from Monday, May 31, at 2:25 p.m., to Tuesday, June 1, at 2:00 p.m. with
presenters available to answer questions about their work from 5:00 p.m. – 6:00 p.m.
on Monday, May 31. Posters will be available for viewing during exhibit hall hours.
Presenters are responsible for the setup and breakdown of their own poster displays.
The first set of posters will be setup from 12:00 p.m. – 2:00 p.m. on Sunday, May
30, and should be removed on Monday, May 31, between noon and 1:00 p.m. The
second set of posters will be setup from 1:00 p.m. - 2:25 p.m. on Monday, May 31,
and should be removed between 2:00 p.m. and 3:00 p.m. on Tuesday, June 1. Posters
that are not removed by the designated breakdown time will be taken down by AIR
staff and will be available for pick up in the AIR Lounge. Posters not claimed by
the close of the Forum at 2:30 p.m. on Wednesday, June 2, will be discarded.
Poster Session Schedule
Sunday, May 30:
Setup: noon – 2:00 p.m.
Poster Gallery Open: 2:00 p.m. – 9:00 p.m.
Poster Question and Answer Period (staffed by authors): 4:30 p.m. – 5:30 p.m.
Monday, May 31
Open Viewing: 8:30 a.m. – noon
Breakdown: noon – 1:00 p.m. (NOTE: New posters go up at 1:00 p.m., so breakdown time is critical)
Monday, May 31:
Setup: 1:00 p.m. - 2:25 p.m.
Poster Gallery Open: 2:25 p.m. – 6:00 p.m.
Poster Question and Answer Period (staffed by authors) 5:00 p.m. – 6:00 p.m.
Tuesday, June 1:
Poster Gallery Open: 9:30 a.m. - 2:00 p.m.
Breakdown: 2:00 p.m. – 3:00 p.m.
Poster Display Information
AIR will provide a eight-by-four-foot corkboard on which posters approximately three-by-four-feet
in size may be mounted. Each board will have pushpins available to secure the posters.
Presenters are encouraged to prepare a brief handout for distribution during the
scheduled presentation times (see above).
Note: No AV equipment or electrical outlets are available for poster
Suggested Materials & Tips for Poster Sessions:
- Use thin/lightweight poster paper or cardboard.
- Do not use heavy board that may be difficult to mount with pushpins on the board.
- Do not write on the display boards.
Preparing Your Poster
Please visit http://www.swarthmore.edu/NatSci/cpurrin1/posteradvice.htm
for helpful advice on designing effective visual displays.
A Best Poster Award will be given to one presentation in each group. Posters will be judged by the Best Visual Presentation Committee, and winners will be announced on Tuesday, June 1 during the morning plenary session.
View the Best Poster judging criteria
Technology and Setup
At the beginning of each day, AIR staff will check each meeting room to ensure proper
set-up of audiovisual equipment. Rooms are set for the entire day, so there may
be equipment there that you did not request. Feel free to use any equipment that
is already set up.
AV technicians are available if you are unsure how to use a piece of equipment.
If a piece of equipment you requested is not there, please let AIR staff or a volunteer
Equipment Information for All Presenters:
AIR does not provide computers for presentations. Presenters are
responsible for providing their own computers with pre-loaded software and any other
equipment needed for external links, such as to your network or the Internet. Mac
and PDA users must provide any adapters needed to connect to the multimedia projector.
International users should bring adapters for U.S. voltages. The voltage in the
U.S. is 110V.
Room Equipment for Research in Action, Panel Presentations, and Scholarly Paper
- Multimedia projector
- Projection screen
- One podium with microphone
- Panel presentations will have one (1) additional microphones
- Materials table
Equipment will not be provided for Table Topic Discussions and Poster Presentations.
Technology Support Center
The Technology Support Center will be open to presenters throughout the Forum. Members
of the Technology Support Committee will be available to make sure your laptop properly
connects to the LCD projector and that your presentation is free of technical glitches.
All presenters using multimedia projectors are strongly encouraged to
visit the Technology Support Center prior to their presentation.
For presenters who previously arranged to have Internet access during their session,
connection details will be provided in the Technology Support Center. It is the
responsibility of session presenters to bring a laptop to the Forum for their presentation.
No computers are available in the Technology Support Center for authors to use in
making their presentation.
Internet access will only be available for presenters whose request has been approved
by AIR. Due to the brevity of the concurrent sessions, please ensure connectivity
prior to your presentation. In the event that Internet access becomes unavailable,
please be prepared to complete your presentation with alternative materials.